Personal data and cookies

Personal data

The SystemX Technological Research Institute undertakes to ensure that the collection and processing of personal data from its website complies with the General Data Protection Regulation (RGPD) and the French Data Protection Act.

Personal data collected

Personal data may be collected by the Communications Department of the SystemX Technological Research Institute, 2 boulevard Thomas Gobert, 91120 PALAISEAU.

The following personal data are collected:

• Name
• First name
• E-mail address
• Position
• Organization

Are likely to be collected within the framework:

• Registration to the newsletter
• Participation in events

Purpose of the collection and processing of personal data

The SystemX technological research institute collects and processes personal data for the purposes of marketing analysis and information by e-mail on its activities?

Legal basis for processing personal data

The collection of personal data is done based on consent or voluntariness.

Recipients of personal data

Unless otherwise stated, personal data collected from the IRT SystemX website is intended for internal use and is not intended to be shared with third parties except in cases provided for by laws and regulations. They may nevertheless be made accessible to the service providers of the SystemX Institute of Technological Research’s communication department, under supervision, for the strict needs and limits of their mission.

This personal data may be accessible by:

• Webmasters, web designers, administrators of the IRT SystemX website
• Other departments of the SystemX Institute of Technological Research

Duration of storage of personal data

The personal data collected is kept for the following periods:

• After three years of inactivity, personal data is deleted as part of the right to be forgotten.
• At the end of an event, the list of data required for registration is deleted if a person did not wish to register for the newsletter.

Transfer of data outside European Union

No data is transferred outside the European Union.

Rights of the persons

In accordance with the applicable legal and regulatory provisions, in particular the amended Law No. 78-17 of January 6 relating to data processing, files and freedoms and the European Regulation No. 2016/679/EU of April 27, 2016 (applicable since May 25, 2018), you have the following rights:

• Exercise your right of access, to know the personal data concerning you;
• Request the update of your data, if they are inaccurate ;
• Request portability or deletion of your data;
• Request the deletion of your account;
• Request the limitation of the processing of your data;
• Object, on legitimate grounds, to the processing of your data;
• Withdraw your consent to the processing of your data.

If you wish to exercise any of the above rights, please contact us by e-mail at rgpd@irt-systemx.fr

If you believe, after having contacted us, that your rights with regard to information technology and civil liberties are not being respected, you may file a complaint with the CNIL or by mail: Commission nationale de l’informatique et des libertés, 3 place de Fontenoy, TSA 80715, 75334 PARIS CEDEX 07.

Cookies management

When you visit a website belonging to the SystemX Institute of Technological Research, information relating to your browsing may be recorded in text files called “cookies” installed on your computer or mobile device.

What is a cookie?

A cookie is a text file containing small amounts of information, in particular an identifier in the form of a number (a session for example, a choice of language, a code to protect navigation, the name of the server that deposited it and possibly an expiry date) and likely to be recorded temporarily, subject to the choices made by the Internet user for the management of cookies not necessary for the operation of a website, on the hard disk of a terminal when a website is consulted from a browser. Cookies are managed by a web browser and the user can read them by right-clicking on the web page and “Inspect Code”.

Only the issuer of a cookie can modify the information contained in it. A cookie can be a session cookie or a permanent (or persistent) cookie.

A session cookie persists only during the browsing session and is deleted when the browser is closed. A permanent cookie is installed for a specific period of time. This type of cookie remains in the terminal until it expires or until it is deleted from the computer via the browser settings or extensions.

The cookie does not identify a person but only the terminal’s browser. Some cookies require the prior consent of the user before being installed on the terminal.

What are cookies used for?

Mandatory cookies: these are cookies that are placed exclusively by the website publisher. They are essential for navigation on the site. These cookies cannot be deactivated or configured, otherwise you will no longer be able to access the website, its services and/or alter its display. They allow the use of the main features of the site and secure the connection of an Internet user. Thus, the deposit of these cookies does not require prior consent. Their lifespan generally does not exceed the duration of the session.

Functional cookies: these cookies are necessary for the operation of the website. The deposit of these cookies does not require prior consent. These cookies allow:

• To establish anonymous statistics of frequentation and use of the various components of the website to allow its editor to administer and improve it
• To adapt the presentation of the website to the display preferences of the user’s terminal (language used, display resolution, operating system used, etc.) during visits to the website, depending on the hardware and software used to display or read the terminal.

The websites published by the SystemX Institute of Technological Research use the Google Analytics audience analysis tool, which complies with the RGPD specifications. Google Analytics may deposit several cookies with a lifetime ranging from a few tens of minutes to 11 months.

Third party” cookies

Some websites are likely to include computer applications from third parties that may deposit “social” and advertising, targeting and tracking cookies; in particular the services:

• Consent or refusal to deposit cookies from the Axeptio tool, published by the French company Agilitation
• Viewing of content by hosts such as YouTube for videos
• Information sharing on social networks that allow to share website contents with other people

The cookies deposited by these third parties can memorize the pages and the internal sites visited by the Internet user and can collect personal data such as the IP address and share them with third parties. These cookies allow advertising agencies to present targeted and personalized ads. Their lifespan is variable, ranging from the time of a session or a few dozen minutes to several years.

The websites of the SystemX Institute of Technology Research have no control over the process used by these content hosts and social networks to collect information relating to the browsing of Internet users, and associated with the personal data they hold. It is however possible to manage the deposit of these cookies. Finally, to view certain content offered by the SystemX Institute of Technological Research, it will probably be necessary to accept cookies from these third parties.